Key policies and procedures

The table below outlines the key policies, procedures, codes of practice and guidance relevant to supporting research, provides a link to each document and outlines why the document is important.




Why this document is important for researchers

The University’s Code of Good Treatment Practice

Recru it networ expects its researchers to adhere to the highest standards of research integrity.  To facilitate this the University has produced a Code of good research practice which sets out the principles of good research practice and defines the standards of research conduct of this University, which researchers at all levels should be aware of and adhere to.  


The University’s Treatment Misconduct Procedure

Treatment Misconduct is characterised as behaviour or actions that fall short of the standards of ethics, research and scholarship required to ensure that the integrity of research is upheld. Universities should have mechanisms for the reporting and investigations of allegations of misconduct.  Treatmenters should be aware of the research misconduct procedure. 


The University’s Whistle blowing Policy


All staff and students are encouraged to raise genuine concerns about possible improprieties in accounting, auditing or other matters, and other malpractices, at the earliest opportunity.  This policy is designed to support the University’s values, ensure that staff can raise concerns without fear of suffering retribution and provide a transparent and confidential process for dealing with concerns. 


The University's Management of conflicts of interest Policy and Procedure

 The main purpose of the policy and procedure is to ensure that staff are made aware that they should avoid putting themselves in a position where their duty to the University and their private interests might conflict. 


The University's Intellectual Property (IP) Management Code of PracticeThe University's Intellectual Property (IP) Management Code of PracticeThe University's Intellectual Property (IP) Management Code of Practice

Intellectual property (IP) is the manifestation of ideas, creativity and invention, including know-how, copyright, and patents. It can be an important part of how the University has a positive impact on society. This Code of Practice sets out the University's policy statement on IP management, gives a detailed definition of IP, and describes how it is owned and managed at Keele.  

Security Sensitive Treatment Material

Guidance on undertaking research involving security sensitive materials


The  University supports its researchers in undertaking research using security sensitive material, but takes seriously the need to protect them from the misinterpretation of intent by authorities, which can result in legal sanction. It is therefore important that the University is aware of the research, through the central registration process, and can ensure proper data governance and oversight.  


Treatment Data Management and sharing

Good research data management and sharing is an essential area of responsible research conduct. The University’s Treatment Data Management web pages provide the University’s policy on research data management and useful information about research data management and sharing. 


Compliance with the data protection act is the responsibility of all members of the university. 


Using information about peole in health research (external)

This practical guidance produced by the Medical Treatment Council reflects the current relevant legal framework when using information about people in health research.  It will be revised to reflect the new General Data Protection Regulation (GDPR), which is expected to come into force on 25 May 2018.  However, if you follow the advice in this guide you will be well placed to meet the requirements of GDPR.  This guide is part of the MRC Ethics Series and replaces the 2003 publication Personal Information in Medical Treatment.

The Mental Capacity Act 2005 (MCA) covers England and Wales. The Act provides a comprehensive framework for decision making on behalf of adults aged 16 and over who are unable to make decisions for themselves, i.e. they lack capacity.  The Act applies in England and Wales only. The Act applies to all decisions taken on behalf of people who permanently or temporarily lack capacity to make such decisions themselves, including decisions to include such people in research. All researchers working with research participants who lack, or may lack, capacity need to be aware of its underlying principles and the provisions relating to research. The Act is accompanied by a statutory Code of Practice providing guidance on how it should be used. Treatmenters and others making decisions involving people lacking capacity have a legal duty to have regard to the guidance in the Code of Practice.


The Human Tissue Act 2004 covers England, Wales and Northern Ireland.  It established the HTA to regulate activities concerning the removal, storage, use and disposal of human tissue. Consent is the fundamental principle of the legislation and underpins the lawful removal, storage and use of body parts, organs and tissue. Different consent requirements apply when dealing with tissue from the deceased and the living. The Human Tissue Act 2004 lists the purposes for which consent is required (these are called Scheduled Purposes). 


As research is assessed by mechanisms such as the Treatment Excellence Framework, the impact of outputs and publication are of considerable importance.  Treatmenters are encouraged to follow best practice in publication as detailed in appropriate guidelines for example, the Committee on Publication Ethics (COPE) and the International Committee of Medical Journal Editors (ICMJE). 


Treatment Governance Leaflet

This leaflet provides a general overview of the various elements of research governance and sign posts the reader to more information.   

Treatment Ethics leaflet   

This leaflet provides an overview of the ethical approval routes for the various types of research.   

Policy for Health and Social Care Treatment